Constitution & Bylaws
Date of last revision: April 11, 2002
DIXIE STATE COLLEGE OF UTAH FACULTY SENATE
ARTICLE I – Name
The name of the organization shall be the Dixie State College of Utah Faculty Senate.
ARTICLE II – Purposes
The primary purposes of the Senate shall be:
- To improve the general welfare and foster professionalism among the faculty
- To promote the interest and objectives of the College
- To form a representative organization empowered to speak with authority for the faculty
- To encourage study of the problems of the profession
- To promote cooperation among the faculty, staff, students, administration, other campus entities, and the community
- To promote good fellowship among Senate members.
ARTICLE III – Membership
III.1 Faculty Members.
Persons employed as full-time faculty or professional librarians, and whose primary assignment at Dixie State College is teaching, shall be eligible for membership in the Senate.
III.2 Administrative Members.
The President; Academic Vice-President; Division Deans and Associate Deans; and the Directors of Human Resources, Public Relations, and other Directors as approved by the Executive Committee shall be eligible for Administrative Membership without the right to vote but with the right to discuss, to make and second motions, and to participate on committees. Administrative Members shall not be eligible to hold office. Administration members will pay dues to the organization.
III.3 Associate Members.
Any part-time (adjunct) faculty whose primary role is teaching, shall be eligible for Associate Membership without the right to vote but with the right to discuss, to make and second motions, and to participate on committees. Associate Members shall not be eligible to hold office. Associate members will pay dues to the organization.
ARTICLE IV – Executive Committee Senators, Officers and Elections
IV.1 The Executive Committee shall consist of senators elected from the membership at large with representation based on departments. These senators will serve a two-year term, and may stand for re-election to additional two-year terms through the regular ballot procedure. If/when new departments are approved on campus a senator will be added to the Executive Committee to represent that area. When new departments are created at times that preclude the election of senators at the regular April meeting, the Executive Committee shall declare a special election, providing one month’s notice to the membership, so that senators from the new department(s) may be elected. If a department has no available candidates for election to the executive board, candidates may be taken from the corresponding division. As of April 2002 the following departments are designated: Business, Humanities and Social Science, English, Family and Consumer Sciences/Physical Education/Education, Fine and Performing Arts, Science, Technology, Developmental Studies, Health Occupations, Computer and Information Technology, Math, and Library.
IV.2 The officers shall constitute the Executive Committee of the Faculty Senate.
IV.3 A Nominating Committee shall be appointed by the Executive Board. At least two weeks prior to the annual election meeting, the Committee shall nominate the candidates from each of the departments that have senators that have served their two-year term.
IV.4 The senators shall be elected by secret ballot at the regular meeting of the Senate held in March of each year. If there is not a regular meeting in March due to Spring Break, the senators shall be elected by secret ballot which will be distributed through campus mail and collected and counted by the Executive Committee, which will disseminate the results to the Faculty Senate before the next scheduled meeting of the Faculty Senate. The person(s) in each department having received the most votes shall be declared elected.
IV.5 The President-elect shall be elected by secret ballot at the April meeting of the Executive Committee. Any senator on the committee shall be eligible for this position. The person receiving the majority of votes shall be declared elected. The President-elect’s name will then be taken to the regular meeting of the general membership in April for endorsement.
IV.6 The President-elect shall serve in this capacity and shall become the President of the Senate beginning at the last regular meeting of the general membership that academic year.
IV.7 The Secretary-Treasurer shall be appointed annually by the incoming President of the Faculty Senate and shall attend the meetings of the Executive Committee and the Faculty Senate.
IV.8 If a vacancy in the Executive Committee occurs, the vacancy shall be filled as prescribed in the By-Laws.
ARTICLE V -Duties
The duties of the officers shall be prescribed in the By-Laws.
ARTICLE VI -Affiliation
The Senate shall affiliate with other professional organizations upon recommendation of the Executive Committee and a two-thirds (2/3) majority vote of the Senate Membership.
ARTICLE VII – Constitutional Amendments
This constitution may be amended by a two-thirds (2/3) majority of the votes cast. Such action may take place at any regular or special meeting or by secret ballot submitted to all members through the campus mail system providing that the proposed amendments have been submitted to the entire membership at least two (2) weeks prior to said vote.
DIXIE STATE COLLEGE OF UTAH FACULTY SENATE
ARTICLE I -Dues
Annual dues, in such amount as recommended by the Executive Committee and approved by the Senate membership, shall be paid to the Secretary-Treasurer by the membership during Fall semester of each year, unless arrangements have been made in writing to have dues deducted from the payroll.
ARTICLE II -Meetings
II.1 The Executive Committee:
The Executive Committee shall meet at least twice each month. Other meetings may be called by the President or at the request of two members of the Committee.
II.2 General Membership Meetings:
The Executive Committee shall schedule at least one regular meeting of the membership each month and may call other necessary meetings of the Senate. The Executive Committee shall state the time and place of the meetings. Notice of said meetings shall be given each member stating the place, day, and hour of the meeting and the purposes for which the meeting is called. Said notice shall be delivered to each member not less than two days before the date of the meeting. Attendance shall be restricted to Senate members unless an invitation is extended by the Executive Committee or a majority of the Senate members. Meetings may be called for teaching faculty only when the elected Senate leaders feel it is appropriate or necessary.
ARTICLE III -Quorum
A quorum shall consist of the membership of the Senate who are present at any official meeting of the Senate. Motions may be acted upon and passed by a simple majority vote of those present unless otherwise stated in the Constitution or By-Laws.
ARTICLE IV – Office Holding
Administration and associate members shall be eligible for appointive office, but not for elective office. The right to hold an elective office shall be granted to all others who have paid their annual dues.
ARTICLE V – Voting
The right to vote on all matters relating to the Senate is vested in its members. All eligible voters shall be duly notified of all elections by the Executive committee and all votes shall be cast in person, or by proxy. All proxy votes must be submitted to the Faculty Senate President at least twenty-four hours prior to that meeting.
ARTICLE VI -Officers: Terms, Duties, and Powers
The President shall hold office for a term of one year beginning September 1 of the year after he/she is elected as President-Elect. He/she shall be responsible for setting the time, date, and place of additional meetings of the Senate. He/she shall call these meetings as necessary or upon personal request from two members of the Executive Committee. He/she shall preside over general meetings of the Senate as its administrative officer. He/she shall be co-signer of checks drawn on the funds of the Senate. The President shall represent the Senate before the public, either personally or through other delegates, and shall perform all other functions usually attributed to this office. Since the Faculty Senate should be represented on a variety of committees and councils on campus, the President shall either attend those meetings or delegate some of those duties to the President-Elect. The President shall serve as a voting member of the College President’s College Council and the College Academic Council.
The President-Elect shall be elected for a term of two (2) years beginning October 1 of the year elected, and shall serve as Vice-President of the Senate for one year. He/she shall perform the functions usually attributed to the Vice-President and shall assist the President in the performance of duties and shall engage in every activity that is necessary to maintain continuity of Senate business. He/she shall become President at the expiration of one year or when the presidency becomes vacant. The President-Elect shall oversee new faculty orientation, ensuring that administrative officials of the College carry out activities described in the By-Laws. The President-Elect shall serve as a voting member of the College Council.
VI.3 Immediate Past-President:
The Immediate Past-President shall act as advisor to the Executive Committee and assist the President at the latter’s request. The Past-President shall also serve as Chairman of the Faculty Salary Negotiating Committee. The Past-President shall also serve on the College Academic Council, and serve as Chairman of the Faculty Excellence Committee.
The Secretary-Treasurer shall keep a record of the proceedings of all meetings of the Senate and of the Executive Committee, and shall conduct secretarial duties connected with the Senate. He/she shall pay bills upon approval of the President and keep an itemized account of receipts on the academic year basis of June 1-May 31 inclusive. He/she shall present an annual audit at the last Executive Committee meeting and at the last general membership meeting of the year.
Whenever the office of President becomes vacant, it shall be filled by the President-Elect. If the remaining term of the office as President exceeds one-half of the academic year (one semester) it shall be considered a full term, and the President shall not serve as President during the following year. If less than one-half of the academic year (one semester), it shall not be counted as a complete term of office, and the President will serve as President during the following year. When the office of President-Elect becomes vacant, it shall be filled by special appointment of the Executive Committee.
ARTICLE VII – Powers and Duties of the Executive Committee
VII.1 The Executive Committee shall be responsible for managing the Senate, approving expenditures, carrying out policies, and reporting its transactions to the members.
VII.2 The Executive Committee may represent the Senate in negotiating personnel policies established by the general membership.
VII.3 The Executive Committee shall appoint members of Committees and Task Forces.
ARTICLE VIII – Faculty Salary Negotiating Committee
The Committee shall meet at the call of the Executive Committee, and shall hold special meetings at the call of the Committee Chairperson. The Committee shall be expected to function throughout the academic year, and to report to the Executive Committee or general membership when requested to do so by the Executive Committee.
All business transacted in committee meetings shall be officially reported to the Executive Committee and shall not be reported to any person or organization unless so directed by the Executive Committee. Upon the completion of a committee assignment, the Chair shall, upon request, file a written report with the Executive Committee of the work done by the committee. At the end of the academic year, the Chair of the committee shall submit to the Executive Committee a report of the year’s activities, which shall include recommendations to improve the effectiveness of that committee in future years.
VIII.3 Structure and Duties:
The Faculty Salary Negotiating Committee shall consist of a chair who shall be the Past President, assisted in his/her duties by the President, and the President-Elect of the Senate along with other members, two from each academic division. The division representatives are to be selected by the incoming Senate President, approved by the Executive Committee and ratified by a two-thirds (2/3) vote of the scheduled Senate meeting in May. The Committee will serve until new membership is appointed or until their negotiating activity is completed.
The duty of the Committee will be to develop a salary package and fringe benefit proposals. All proposals of the Committee must be reported directly to the Executive Committee and ratified by the Senate.
ARTICLE IX – Faculty Academic Excellence and Professionalism Committee
The Committee is a standing committee of the Faculty Senate with the Past President of the Faculty Senate presiding as chair. The committee reports to the Executive Committee or general membership when requested to do so by the Executive Committee.
All recommendations and findings of the Committee shall be officially reported in writing to the Executive Committee, where they will be reviewed, approved, and the necessary action, if any, initiated. The recommendations and findings of the Committee shall not be reported to any other person or organization unless so directed by the Executive Committee. All recommendations that affect Faculty Senate policy or procedure or that affect Faculty Senate members shall be approved by the membership in an officially called meeting. At the end of the academic year, the Chair of the committee shall submit to the Executive Committee a report of the year’s activities, which shall include recommendations to improve the effectiveness of that committee in future years.
IX.3 Structure and Duties:
The Faculty Academic Excellence and Professionalism Committee shall consist of a Chair who shall be the Past President of the Faculty Senate. Three members from each academic division are to be selected by the Committee Chair and approved by the Executive Committee. Other members from the administration or staff may be appointed to the Committee as needed for items being considered. The Committee will serve until new membership is appointed.
The duty of the Committee will be to develop recommendations for improving academic excellence and professionalism at Dixie State College.
ARTICLE X – Parliamentary Authority
These By-laws may be amended by two-thirds (2/3) majority of the votes cast by the members. Such action may take place at any regular or special meeting or by secret ballot submitted to all members through the campus mail system, provided that proposed amendments have been previously submitted to the membership at least two (2) weeks before said vote.
ARTICLE XI – Adoption
This Constitution and By-Laws become effective when passed by a two-thirds (2/3) vote of a quorum of the membership.
ARTICLE XII – New Faculty Orientation
Administrative officials of Dixie State College have the responsibility of orienting new faculty members. However, the Faculty Senate President-Elect is to ensure that administrative officials complete the following tasks: A faculty mentor from the hiring committee shall be assigned; a variety of materials (including the abridged faculty handbook; the Dixie State College Catalog; a class schedule from the most recent semester; a copy of the school newspaper; a community and a college map; and a copy of a community newspaper) shall be sent to the new faculty member; administrative orientation shall be conducted to introduce new faculty to administrative officers and the support services of the College, including the Controller, the Director of Physical Plan, the Personnel Director, Computer Centers, the Purchasing Agent, the Director of Financial Aid, Librarians, the Registrar, Advisement Office personnel, the Dean of Continuing Education, the Chief of Security, and the Admissions Officer; administrative officers shall arrange and schedule three to four workshops per year, covering such topics as instructional interaction, lecture styles, effective communication, higher level thinking, technology in the classroom, learning styles, cooperative learning in the college classroom, accommodation for special needs students, equity in the classroom.